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Our team of catering professionals is available to assist you with planning every aspect of your event.  Should you desire a customized menu for your event, we will be happy to meet with you to create a unique menu.

Please contact us to make an appointment to create your perfect event.

Phone Number: (970) 247-7337
Email: catering@fortlewis.edu

Sincerely,

Your Sodexo Catering Team

Event Planning Guidelines

Arranging and Reserving a Date
Even if the date of your event is only tentative, please make arrangements with the catering department so we may reserve a space on our calendar. You may contact the Catering department at 970-247-7337, by emailing us at catering@fortlewis.edu, through our online ordering website at www.fortlewiscatering.catertrax.com, or stop by our office located on the 2nd floor of the Student Union Building. Some arrangements can be made by phone or email, others require an appointment with the Catering Sales Coordinator. The office hours are Monday through Friday 9:00 a.m. to 5:00 p.m.

Reserving a Location
Whether on or off campus the event location needs to be reserved before we plan your event. Events Management can reserve rooms in the. Facilities Scheduling Department at 970-247-7502 to arrange tables, chairs, trashcans and other equipment. When reserving the location please allow three hours for setup and two hours for cleaning time. Requests for room setups, including tables and trashcans for the food, should be made at this time.

Changes/Guarantees/Cancellations
All cancellations and/or changes referring to the menu, count, and event arrangements must be confirmed 3 business days prior to the event. Functions canceled with less than 3 business days notice may incur a charge. We will prepare for the estimated number and charge accordingly should a final count not be confirmed.

Payment
All catered functions must be secured by payment before they occur. University Fund, Purchase Orders, Departmental Accounts, Checks, Visa, MasterCard, or American Express is all valid payment methods. Non-University, Non-College, Non-Venue, Non-School related groups are required to make a deposit of 75% two weeks prior to their event with the balance due on the day of the event. Non-University groups are subject to sales tax for all food events. Tax exempt organizations are required to submit a copy of their exemption certificate prior to their event.

China Charges
Our Catering Department, Sales, Event Planning Office, offers a high quality disposable products or an eco-friendly service-ware unless otherwise requested or noted. Please contact our Catering Office for China, Glassware and Flatware options.

Linen
As a standard, we provide tablecloths for all food and beverage tables. Linens for guest tables are included with full service plated of breakfast, lunch, dinner and buffets. Linens for guest tables at receptions, continental breakfast breaks, and boxed lunches can be provided at an additional charge. The same applies to registration tables, nametags, head tables and any additional tables that will not be directly used for food and beverage set up.

85 square for round tables $5.00 per cloth
114 rectangle for 6 and 8 banquet tables $5.00 per cloth
Skirt $10.00 per skirt
Table Drapes $15.00 per drape
Napkins $.75 per napkin

Other linen colors, depending on availability, may be placed as special orders. Specialty linens are also available for your food and guest tables at an additional cost. Please set up an appointment to view the linens with our Catering Coordinator.

Attendants
To ensure that your event is a success, catering staff will be provided for all served meals and some buffets. If additional time is needed, please contact your Catering Department for details. When attendants are needed, there may be a charge, with a minimum of four hours.

Service Staff
Continental breakfasts, breaks, and receptions are priced for self-service. Buffet style functions are staffed with one attendant for every 25 guests and are included with the per person price. All waited meals servers are included. Served meals are priced on an individual basis.

Please contact our catering office:
Attendants - Please contact our Catering Department
Station Chefs - Please contact our Catering Department

Catering Equipment
As the host of the catering event, you are responsible for the equipment we have provided for the service of your catered event. Any missing or damaged catering equipment or supplies will be charged to your account at replacement cost. For very large events, specialty equipment may need to be rented at an additional charge.

Floral Charges
We will be happy to order, receive and handle specific floral and decorative requests for an additional fee determined in accordance with your specific needs.

Food Safety
Due to food safety liability, guests may not remove food from the function site.


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